MLK Event Meeting Summary 12/29/2020

MLKJr Caravan Celebration

Planning Summary

January 18, 2021

10am

1) Meeting/start location

a) Chandler High School

i) Participants arrive to W. Parking Lot (Leads: Mike, Shawn, Gloria,?)

(1) Stay in vehicles, receive/place signage on vehicles

(2) Receive Map/Brochure/Pamphlet (Lead: Dr. Gilliam,?)

(a) CMOA and C4C Mission

(b) Map of caravan (Lead: CeCe, Gloria)

(c) Website and Social Media information (Lead: ?)

(d) Acknowledgements

WILL THERE BE SOME SPEAKING/MUSIC/ENTERTAINMENT BEFORE CARAVAN BEGINS???

b) Caravan Traffic flow (Leads: Seth, Ed U., Coach, Gloria, CeCe, ?)

i) Leave Parking lot and turn right on California

(1) Route

(a) Rt on California, Rt on Alma School, Rt on Warner, Rt on Arizona, Rt on Chandler, Rt on Chandler High

ii) Create map loop

iii) Instructors drivers of protocol (signs, horns and lights, C4C caravan facilitation

iv) Activity (ies?)

(1) Speaker?

(a) Recognize CMOA and C4C

(2) Performance(s)

(3) Pre-recording

c) Different location

i) City Park?

ii) Consider size needed

iii) Determine permits or other pre-requests, if applicable

2) Identify Theme or message

a) Theme, quotes, wording to place on vehicle around the theme

i) Recognizing the Dream

ii) Chandler Celebrates the Dream

iii) The Dream Matters

iv) ???

3) Map of caravan

a) Leave CHS/West on Chandler Blvd/North on Alma School/South on Arizona/West on Chandler, North on California

i) Projected number of cars

ii) Light RSVP for estimate?

iii) Police escort?

iv) Work with City for map assistance, advertisement, flyers?

v) CMOA/C4C directional drivers needed

4) Stopping point location (Leads: ??)

a) Tumbleweed and returning to CHS has been suggested

i) Permit needed for parking?

ii) What take place at this or another location?

(1) Activity(ies?)

(a) Speaker?

(i) Recognize CMOA and C4C

(b) Performance(s)

(c) Pre-recording

iii) Return to CHS?

(1) Permit for start and end?

(2) Activity (same as above)

(3) Pre-recording

5) Entertainment options (Leads: ??)

a) Determine options such as:

i) Students from High Schools to perform/speak

ii) Performance groups (student, organizations, programs)

iii) Music (playlist, bands)

(1) Time limit—3 to 5min?

iv) Dream speech

v) Dignitaries (determine to speak)

(1) Time limit—5min?

6) Pre-recordings and dissemination (Leads: ??)

a) Websites, FB, Instagram, Twitter, etc

b) Start and/or ending

c) Disburse and access?

d) Access and leave up for view after caravan?

7) Advertisement (Leads: ??)

a) Types

b) Assistance from?

i) C4C/CMOA/City Diversity